FOUNTAINDALE PUBLIC LIBRARY DISTRICT CIRCULATION POLICY
The Fountaindale Public Library District provides materials on loan to serve the needs of the Library and the Fountaindale community for the purposes of information seeking and recreation. Use of library materials is governed by the policy established by the Library Board of Trustees and any applicable rules or regulations adopted by the Library. The Library Director as the executor of the policy for the Board of Trustees has discretion in determining what use is "in the best interest of the Library" and is authorized to act accordingly, including limiting the use of circulating materials by individuals whose activities interfere with Library operations, adversely affect public safety, or cause public disturbances. The Board of Trustees may modify, amend or supplement this policy, as it deems necessary and appropriate.
CONFIDENTIALITY OF BORROWERS RECORDS
The Fountaindale Public Library District recognizes the rights of its borrowers to freedom of access to library materials. Library borrowers’ records are confidential and shall not be made available to any outside agency, group, or person to the extent provided by law. As designated in our Patron Association guideline, individual patrons may grant access to their own borrower records to their family members or other designees. Parents/guardians will be granted access to their children's’ records up to age 15.
As an identity theft precaution, the Library will photograph residents for the sole purpose of including photo as an identifying piece in our cardholder database.
GUIDELINES FOR BORROWERS
ANY RESIDENT AGE 16 OR OLDER of the Library District may obtain a borrower's card by completing an application and furnishing two proofs of current residency, one being a valid Photo ID. Acceptable proofs of current residency are listed in Appendix 1. Proof of residency must contain a street address; no P.O. Boxes will be accepted.
ANY RESIDENT AGE 15 AND YOUNGER must have their parent or legal guardian present identification and sign the application on their behalf. Children of shared legal guardianship may have up to two library cards, permitted that one or both addresses fall within the boundaries of the Library District.
BUSINESS AND/OR LOCAL ENTITIES - Owners of businesses or entities located within the Library District boundaries will be issued a borrower’s card upon furnishing a business license and showing a valid Photo ID. Card is valid for one year from date of issue. The business owner shall be responsible for payment of any lost or damaged materials, as well as accumulated fines.
PROPERTY OWNERS - Individuals who own property that is not their primary residence within the Library District may be issued a borrower’s card annually by furnishing a valid Photo ID in addition to their property tax bill. Card is valid for one year from date of issue.
TEMPORARY VISITORS AND RESIDENTS IN TRANSITION – Seasonal visitors or residents in transition residing within Library District boundaries will be eligible to obtain a temporary borrower’s card. A Photo ID or letter from social service agency/temporary employer providing proof of residency within the past 30 days, and a returned post card or mail received by the individual establishing that they receive mail at that address, are required. The address will need to be verified in this manner every three months.
ADDRESS CHECK is required every four years for Resident Borrowers, every three months for temporary visitors, and annually for all other card types. A current photo ID including address matching the account must be shown in person at this time, with the exception of temporary visitors and homeless who will need to provide proof of residency as mentioned above.
Any person who is not a tax-paying resident of a library district and who is geographically located closest to Fountaindale Public Library District may obtain a borrower's card by completing an application and furnishing two proofs of current residency and paying the non-resident fee currently in effect. All members of a non-resident borrower's household are then entitled to individual borrower cards. A non-resident card is valid for one year from month of issue. Payment of the non-resident fee entitles the borrower to full borrowing privileges and all services.
Any person presenting a current Photo ID along with a valid borrower's card from a library participating in the Illinois reciprocal borrowing program may be granted reciprocal borrowing privileges upon completion of a Fountaindale Public Library District application. Reciprocal borrowing privileges are valid until the expiration date on the reciprocal borrower’s home library account. Privileges will be denied if the patron’s home library deems card to not be in good standing.
Interlibrary loan services will not be granted to reciprocal borrowers.
TEACHERS AND SCHOOL PERSONNEL
Any person working in a public or private school, preschool, homeschool or daycare center located within the boundaries of the Library District may be issued a borrower’s card by presenting a photo ID and a current letter/email or other piece of information that identifies them as school personnel or as a homeschool teacher. Borrowing privileges are valid for one year spanning from September through August.
The following apply to all borrowing school personnel and homeschool teachers:
- School designees may check out materials for educational purposes and classroom use only.
- Loan period for cardholders is four weeks with no fines.
- School designees are responsible for all lost and damaged library materials.
- Interlibrary loan items may not be checked out on these accounts.
REPLACEMENT OF LOST AND/OR DAMAGED LIBRARY CARDS
Persons age 12 or older can replace lost or damaged Fountaindale library cards upon presentation of a picture ID. Parents/legal guardians can present a picture ID on behalf of their children up to and including age 15. There is no cost for replacement. Lost cards should be reported immediately to the Library by calling 630-759-2102.
PATRON ASSOCIATION GUIDELINES
Adult cardholders (age 16 and older) may grant the Library permission to link their own borrower records to their family members or other designees. The Library reserves the right to link patron accounts for parents and guardians of children under the age of 16.
Generally, all library materials circulate for a three-week period and materials from our Outreach collection circulate for a four week period. Special loan periods and limits on number of items may be set based on demand. Exceptions: Newspapers and current issues of magazines do not circulate. Reference items also ordinarily do not circulate, but overnight or weekly use of items in the reference collection may be authorized by the departmental librarian on duty. Local History items do not circulate.
Circulating items may be renewed in the library, by telephone, by email, or by visiting the online catalog.
Items owned by the Library may be renewed once. Items that do not renew include:
- Items that have an active request list
- Interlibrary loan materials
- Items that are not renewable based on lending policies of owning library
RESTRICTIONS FOR ACCESS OF CIRCULATING MATERIALS
FINES AND OVERDUE MATERIALS
Fines shall be charged for each day an item is overdue with the exception of items that circulate from the Outreach collection. Materials borrowed with a teacher card or to a homebound user will not accrue fines. Items that are overdue are assessed according to the schedule in Appendix 2 . Fines will not accrue on days that the library is closed.
A borrower with overdue material may have borrowing privileges suspended until the material is returned and subsequent charges are below Fountaindale’s fine threshold.
LOST AND DAMAGED MATERIALS
Material that is lost by any borrower shall be paid for according to the price stated in the item record.
A full refund, with the exception of a refund of the overdue fine, shall be made if the material is returned within ninety days of payment. Payments made by credit or debit cards shall be refunded as credits to those accounts.
Materials that are determined by the library to be damaged beyond repair shall be paid for according to the price in the item record by the borrower. Upon payment, the damaged material will be returned to the borrower if requested.
EQUIPMENT USE FEES
Fees for equipment use, as assessed for printed copies from photocopiers and computer printers, and for fax service are provided according to the fee structure as set forth in Appendix 3.
FAILURE TO COMPLY
Fountaindale Public Library District staff reserves the right to invalidate a library account and to grant temporary extensions of account privileges in appropriate circumstances.
DAMAGES AND LIABILITY
Any individual using the Library shall be held responsible for willful or accidental damage to the Library collections caused by the individual in accordance with the Library Conduct Policy.
APPEAL AND REVIEW
The Board of Trustees of the Fountaindale Public Library District will review the Circulation policy and regulations periodically and reserves the right to amend them at any time. The Board authorizes the Library Director to waive regulations under appropriate circumstances. The Library Director is the chief person empowered to make decisions regarding the circulation of materials and procedures as related to lending and borrowing.
Any appeals for changes to, or exceptions to, any portion of the Circulation policy will be considered. An individual wishing to file an appeal shall submit it to the Library Director in writing. The Library Director will respond in writing.
APPROVED SEPTEMBER 20, 2012