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Collection Management Policy PDF Print E-mail
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Purpose

The purpose of the Collection Management Policy of the Fountaindale Public Library District (FPLD) is to guide the library staff in their assigned areas of collection management and to inform the public of the principles which govern the management of the Library’s collection.

Authority

The responsibility for the policy governing the management of the Library’s collections rests with the Board of Trustees. Responsibility for managing the collections is delegated to the Library Director and appropriate staff.

Criteria for Selection

1. Materials are selected to fulfill the roles established by the Fountaindale Public Library District Board of Trustees. The following criteria serve as guidelines:

a. Popular demand

b. Value of information

c. Accuracy

d. Relevance to community interests, needs, and languages spoken

e. Authority of the author in the field

f. Representation of varying points of view

g. Price, format or production quality

2. Selection of materials is made on the basis of the values and interests of all the people in the community. No material will be excluded because of the race, nationality, religion, or political or social views of the author.

3. No titles are excluded from the collection solely because the frankness of presentation might be offensive to some nor because the material might not be suitable for all levels. High interest materials of questionable long-term value are included in the collection and may be withdrawn once they have served their purpose. Literary merit is not a necessary criterion for high interest materials.

4. When available, all materials which contain a significant amount of information about Bolingbrook and the district or are written by a resident of the library district will be acquired.

5. When budget permits, appropriate suggestions for materials made by registered FPLD patrons will be considered.

Censorship

1. The Board of Trustees believes that censorship is an individual matter and declares that, while anyone is free to reject for themselves materials of which they do not approve, they cannot exercise this right of censorship to restrict the freedom of others.

2. The Library selects appropriate material for each age group. Special collections serve the needs and interests of children of preschool, elementary and junior high age.

3. There are no age restrictions on the borrowing of library materials. Selection of materials for the adult collection will not be limited by the fact that this collection is widely used by both high school and middle school students, and increasingly by elementary school students. The responsibility for monitoring library material used by minors rests with the parent or guardian.

4. The Library Board of Trustees upholds the principle of Freedom to Read and declares that whenever censorship is involved, no material will be removed from the library except under the orders of a court of competent jurisdiction. The principles on which this policy is based are expressed in the “Library Bill of Rights”, adopted by the American Library Association (ALA), and as amended by the ALA Council, and the following interpretations by the ALA Council: Challenged Materials, Evaluating Library Collections, Exhibit Spaces and Meeting Rooms, Expurgation of Library Materials, Free Access to Libraries for Minors, Restricted Access to Library Materials, and Statement on Labeling, copies of which are incorporated herein or attached.

5. Patrons with complaints concerning specific library materials will be provided with a copy of the Collection Management Policy of the Fountaindale Library and asked to complete a copy of the “Citizen’s Request for Reconsideration of Materials” . Upon receipt of said request the Director will review the form and make an appointment with the patron for a consultation regarding the material. Should the consultation not rectify the problem, the Director will bring the matter to the attention of the Library Board of Trustees for their consideration. The complainant must be a FPLD patron in good standing.

Donations 

1.    Gifts of books and other materials will be accepted by the Library with the understanding that these articles are given unconditionally and become the property of the library. The library reserves the right to add the item to its collection, donate it to another institution or dispose of it in any other manner.

2. Gifts of money, real property, and stocks and bonds are encouraged and are most useful to the library in unrestricted form. Any restrictions or conditions attached to such gifts must apply to the mission and roles of the library and be acceptable to the Board of Trustees.

3. Personal property, art objects, memorial, or commemorative objects, displays or plaques, portraits, artifacts, antiques, museum objects, and similar materials are generally not accepted as gifts by the library. Under certain circumstances the library may accept such a gift if all conditions are approved by the Board of Trustees.

4. The library will not accept any materials which are not outright gifts, nor will the library accept any materials that attach the condition of periodic or permanent display.

5. No valuations or appraisals shall be made by the library staff on any potential or actual gifts to the library. A gift receipt form is available upon request.

Withdrawal of Material

The collection will be periodically examined for the purpose of discarding materials so as to maintain a balanced, timely, and attractive collection.

Materials which no longer meet the stated objectives of the Library will be discarded according to the accepted professional practices as described in the publication, the CREW Manual. Disposition of all library materials will be at the discretion of the Library Director.

Collection Criteria for Specific Library Collections

Sub-sections of the collection are listed in alphabetical order.

Abridgements

In order to preserve the original integrity of the text, as well as the author's intent, print and audio abridgements are rarely considered for the collection. Abridgements or reworking of a plot or character by the original author, or abridgements of classic works intended for children may be considered.

Blind and Physically Handicapped Talking Book Service

Talking book service to patrons with disabilities is provided by the State Library through a system of regional offices. The library will provide referral to the appropriate location.

Electronic Resources

The library offers a variety of authoritative subscription databases and links to Internet websites based on the needs and interests of the community. Selection of the databases and web sites are determined by:

a. Authority of the publisher/creator

b. Affiliation of the site with other institutions, sponsors, companies

c. Comparisons with other resources in both print and electronic format

d. Currency of information

e. Purpose of the site and intended audience

f. Technical and design concerns

Foreign Language

The library collects a variety of basic foreign language materials, including print and recordings for children and adults that represent the languages of the community.   The library will also provide access to materials at other libraries.

Genealogy

The library purchases a variety of general guides to help patrons learn how to trace their ancestry. Genealogies of specific families are considered only if the family is of local interest. Staff will provide referral to other libraries and agencies for specific genealogy questions that are beyond the scope of the collection.

Movies

The Fountaindale Public Library District collects popular feature films, documentaries, instructional videos and other visual media in a manner consistent with patron demand, critical reviews and budget considerations. Library materials are intended to appeal to a wide range of audience from the youngest patrons to adults. As such, the library will select from G-rated to R-rated films. Unrated films may be selected among foreign language films. As technology changes the library will acquire visual media in prevailing formats.

Video Games

The Fountaindale Public Library District selects video games based on ratings, patron demand, format and budget considerations to meet the recreational needs of children and teens. The library collects games rated E (for everyone) through T (for teen). Video game purchases will reflect the current market dominant gaming systems.

 

Rev. policy approved by Board of Trustees June 18, 2009.

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Review of Policy

The Materials Selection Policy will be reviewed by the Board of Trustees on a biannual basis.

 

 
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