Fountaindale Public Library District, which proudly serves the diverse community of Bolingbrook, is seeking an individual who can perform clerical and basic level accounting functions to join our Finance department. The successful candidate will have a strong desire to work hard and have an attention to detail. Join our Finance team and assist in being a key component in the Library’s operation.
Part-time position: Non-exempt position (25 hours per week)
Schedule: Monday–Friday, 8 a.m.–1 p.m.
Starting Salary: $11.75 per hour. IMRF eligible.
Closing Date: Until position is filled
Provides consistent, gracious and friendly service to internal and external customers.
Performs daily reviews and validations of sales/fines activities for public service area to maintain the integrity of the library’s end of day activities.
Ensures cash drawers beginning and ending balances are at required amounts, collects cash as needed, verifies cash deposits are accurate and reconciled, identifies accounting inaccuracies and communicates findings to the public service team.
Prepares weekly-consolidated deposits of cash and/or check deposits.
Processes and submits purchase orders, requisitions and other orders as needed.
Performs three-way match of purchase orders, receiving reports and invoices.
Checks for accuracy in reports, figures and postings. Reconciles and reports any discrepancies found in the records.
Performs audit counts of physical inventory of building and office supplies for the District and the post inventory reconciliation process. Maintains and stocks District main supply location.
Maintains all finance and account documents in an organized fashion and designates record retention period according to policies and procedures.
Scans district records for off-site storage including but not limited to: scanning, imaging, organizing and tracking library documents, adhering to the company’s document lifecycle procedures and archiving inactive records in accordance with the records retention schedule.
Completes other accounting administrative duties including but not limited to: opening and routing finance mail, maintenaning records retention for finance files and pulling supporting documentation for annual audit.
Performs special projects as assigned by the Finance Supervisor and/or Finance Manager.
Education: High School diploma required.
Experience: One year related experience in a comparable business, organization or library preferred.
Basic knowledge of productivity suites.
Must have excellent data entry skills.
Ability to work independently.
Ability to manage and prioritize multiple tasks.
Ability to adapt to change.
Ability to exercise reasonable and independent judgment and discretion.
Ability to arrange materials in alphabetical and numerical order.
Communicates effectively in English, both orally and in writing.
Speaking skills in other languages, particularly Spanish, is a plus.
Ability to establish and maintain effective working relationships with staff and vendors.
Ability to stay calm and effective in difficult situations.
Internal: Library staff and management.
The physical requirements described here are representative of those that must be met by an employee to successfully perform the functions of this job.
Physical requirements include: good speaking, hearing and vision ability, excellent manual dexterity, ability to lift and carry up to 10 pounds frequently and up to 25 pounds occasionally.
Work is performed in a typical library business office environment. Part-time position.
To apply for this position an Application for Employment is required. Applications can be sent directly to the library to the attention of Human Resources, 300 West Briarcliff Road, Bolingbrook, IL 60440 or emailed to firstname.lastname@example.org.
No phone calls please. Equal Opportunity Employer.